Electronic Document Management System of Accredited Testing Laboratory eLab

1. Line of business:

Information technology for chemistry, energy industrial, etc.

2. Organization-developer:

Institute for Nuclear Problems of Belarusian State University (INP BSU)

3. Description of the project:

1. Stage of development of the project – ready for implementation.
2. System eLab is intended for the implementation and harmonization of the electronic document management of accredited testing laboratories in accordance with international ISO/IEC 17025, ISO 9001 and ISO 9004.
3. System eLab has a client-server architecture based on free software:
   • Debian GNU/Linux,
   • Web-server Apache,
   • the Firebird database server,
   • PHP application server.

The system runs under Windows and Linux operating systems. The work is carried out through the Internet in multiplayer mode, with the division of access rights by way of widespread browsers: Internet Explorer, Mozilla Firefox, Google Chrome, Opera etc.

eLab specifications:

1. software system is open to modifications and completions by direct users,
2. system includes a standard set of log forms of accredited laboratory and it is easily adjusted to the specifics of each individual laboratory,
3. system runs on a secure server; it is not required to install some software on the client computer, it is sufficient availability of a standard browser,
4. system can operate both on a local intranet, or the global Internet network,
5. system can also operate on a local computer, e. g. for teaching,
6. the structure of the system allows in the frame of a single installed copy of the product at the same time maintain the workflow of many laboratories and organizations, with different profiles.

Distinctive characteristics of the system eLab are the following:

• ability to extend the functionality of the system;
• customizable user interface and the preservation of its current state;
• fast convenient system of sorting, filtering and retrieval of data;
• automatic update and display the current status of the sampling, simple insertion mechanism, editing, deleting records, editing multiple records simultaneously; validation of input data, the abolition of common mistakes;
• exclusion of input data duplication;
• automatic generation of output documents for reports in prescribed form;
• possibility for user to make changes to the templates of the final documents;
• exclusion of the human factor and related errors in records and output documents.

4. Competitive Advantages:

Price of 2 - 3 times less than the cost of analogues. Compliance with the requirements of free software, working under Windows and Linux. Ability to work through the Internet.

5. Results achieved:

• eLab is implemented in the educational process of leading Belarusian universities: Belarusian State University, Belarusian State Technological University, Belarusian National Technical University. It is introduced in the Chemical-toxicological laboratory of the Minsk Drug Treatment Clinic.
• In 2012, the system eLab-Fuel (electronic document management system of the testing laboratory) put on combat duty in 202 Chemmotology Center of the Fuel for quality monitoring and management of specimens, measurements and passports of fuels and lubricants of the Belarusian Armed Forces.
• In 2013, eLab is been a basis of management of fuels of Belarusian branch of Russian company GazPromNeft.
• In 2014, the contract number No.196847 for the development of requirements specifications for upgrading software of Integrated Information Control System of Gosatomnadzor of the Republic of Belarus with Pacific Northwest National Laboratory (USA) was executed. The prototype software eLab-Atom for accounting and control of ionizing radiation sources was developed.
• In 2015, it was developed content management system (CMS) of educational and research portal eLab-Science, on the basis of which the educational and research portal of nuclear knowledge BelNET (Belarusian Nuclear Education and Training) https://belnet.bsu.by was developed.
• In 2016, on the basis of CMS eLab-Science portal of the project CoExAN of the Program Horizon-2020 https://coexan.bsu.by/ was developed.
• In 2018, the work was finished on the Intellectual Information System of the Gosatomnadzor of the Republic of Belarus (national regulator) to control (supervision) on nuclear and radiation safety including control (supervision) in construction of Belarusian Nuclear Power Plant and control (supervision) of ionizing radiation sources.
• In 2019 it was realized the Intellectual Information System of the Gosatomnadzor of the Republic of Belarus for control of nuclear material, spent nuclear fuel and radioactive waste in accordance with IAEA requirements.

Software eLab is protected by four Certificates of the National Intellectual Property Center of the Republic of Belarus for registration computer program:

• No 051 "Laboratory information management system" (2008),
• No 677 "Electronic document management system of testing laboratory on control the quality of fuels for heat engines" (2014),
• No 683 "Software of control system of ionizing radiation sources" (2014),
• No 843 "Management system of educational and research portal" (2015),
• No 1117 “Intellectual Information System of the Gosatomnadzor of the Republic of Belarus to control (supervision) on nuclear and radiation safety “ (2018).

6. Proposed forms of cooperation:

1. Revision of the system to the needs of the customer, including translation into different languages.
2. Sale of licenses and information support.
3. Provide technical support.

7. The project team

Laboratory of Analytical Research of INP BSU – 2 Ph.D., 4 researchers, 3 students.

8. Contacts

e-mail: elab@inp.bsu.by